Compliance for feed additives · Regulation (EC) No 1831/2003
Your additive practices assessed against Regulation 1831/2003, and the action plan that closes the gaps.
10 themes, a 5-level scale. And the action that moves each level to the next.
The framework’s 10 themes, already written from L1 to L5. One company, one business unit, or 300 at once.
Compliance for feed additives · Regulation (EC) No 1831/2003
10 themes, 5-level scale.
Nordhavn Industries
53 / 100
They measure their maturity with Datamensio
An example
This could be your situation.
Take one company as an example: three sites, three spreadsheets, no shared answer.
Nobody can consolidate.
Nordhavn Industries, 2,400 people in Hamburg, Lyon and Porto. A client asks where the group stands. Each site answers in its own spreadsheet, with its own scales.
Three weeks, a single base.
One Regulation (EC) No 1831/2003 on additives for use in animal nutrition assessment launched across all three sites at once, from the managers’ interview notes. The framework was already written, its 10 themes and levels L1 to L5 too.
Two costs avoided before being committed.
A score of 53 out of 100, with the gap concentrated on three themes. The AI companion spotted that two actions duplicated those of another audit. The committee report took one sentence to request.
What it saved them
- 3sites measured on the same base, instead of three questionnaires to reconcile
- 2duplicate actions caught before the spend
- 1committee report, with no manual rework
These figures are an example. They could be yours.
The standard imposes processes. Datamensio says where you stand.
01
The framework is already written
Themes, questions and levels L1 to L5, all written. You do not start from an empty spreadsheet.
02
The score lands the same day
Online, by self-assessment link or in interview. Theme by theme, comparable over time.
03
The gap becomes a costed plan
Every step up carries its action. The AI prioritises on expected effect, not on the order of the standard.
04
Progress can be demonstrated
Campaign after campaign, against your target and against your own past. That is what your board asks for.
The maturity scale
One level, the next, and the action that links the two.
It is this mechanism, a level, a higher level, and the action linking the two, that turns a finding into a trajectory.
How do you check that every additive used is covered by a valid authorisation for the relevant species and use?
- N1
No structured check. The team relies on documentation provided by the supplier, without its own verification of authorisation status.
- N2
A list of additives exists and was checked when created. It is not updated at a defined frequency and target species are not systematically tracked.
- N3
The list is linked to the Community register, reviewed at a defined frequency, and states for each additive the identification number, holder, target species, and expiry date.
- N4
Verification is built into the formula creation and modification process: no formula is released without a status check, and expiry dates trigger an alert in advance.
- N5
The system is extended to suppliers and group sites, assessed against gaps found in internal and external control, and adjusted after each documented revision.
Action to move from L2 to L3
Take the additive list, add for each line the identification number, holder, target species, and authorisation expiry date, then schedule its review at the pace of the monthly quality review with a named owner.
« With Datamensio, we meet our objectives far more efficiently. The ERDF inspection services and our supervising ministry particularly appreciated an approach that gives them reliable data. »
Director, CCI 94CCI Île-de-France
« We believe this is the most suitable solution to scale our transformation project and measure impact according to our needs. »
Maja SucekChief Operating Officer, Interreg Danube
Rarely on its own
Frameworks combine. Put several together to cover your business, or have the AI write yours.
Take your first measurement
What this framework covers
Regulation (EC) No 1831/2003 sets out a simple principle: no additive may be placed on the market, used, or processed without Union-level authorisation following an EFSA assessment. It sorts additives into categories (technological, sensory, nutritional, zootechnical, coccidiostats and histomonostats), and sets for each the conditions of use, maximum content, target species, and labelling rules. It also requires a post-market monitoring plan for certain additives and registration in the Community register. Authorisation is granted to a named holder, is time limited, and subject to renewal.
In practice, the difficulty is not knowing the text but holding the chain together. Does the additive bought from an intermediary supplier actually match the authorised identification number, the declared holder, and the authorised form? Do your formulations respect maximum content once the cumulative intake from several premixes is added up? What happens when an authorisation expires without renewal, or an implementing regulation changes a condition of use: who in your organisation catches the change and reformulates?
The context has shifted on two fronts. First, the phasing out of growth-promoting uses and the reduction of zinc and copper based additives has pushed manufacturers towards substitute solutions whose regulatory status must be checked one by one. Second, the interplay with Regulation (EU) 2019/4 on medicated feed has clarified the boundary between coccidiostats used as additives and active pharmaceutical substances. A common confusion remains: an additive authorised for one species is not authorised for all, and species extrapolation is a classic gap found in official controls.
The maturity assessment does not replace an official control. That control checks a situation at a given point in time and concludes with a finding of conformity or non-conformity. The assessment places your practices on a progressive scale: is authorisation monitoring occasional, documented, or built into a formula review process? And above all, it points to the action that moves you up a level, with its cost and timeframe.
The framework is ready to use in Datamensio and adapts to your scope: compound feed manufacturer, premix manufacturer, distributor, or integrated livestock operation. The AI adjusts the themes, questions, and levels, or builds a bespoke version from your procedures, control plans, and customer specifications.
Reference standard: Regulation (EC) No 1831/2003 on additives for use in animal nutrition
The themes assessed
Authorisation status of additives
Checking the identification number, holder, authorised form, target species, and expiry date; monitoring the Community register and renewals.
Regulatory monitoring and change management
Sources tracked, detection of implementing regulations changing conditions of use, decision process, lead time between publication and reformulation, handling of authorisation withdrawals.
Conditions of use and content levels
Compliance with minimum and maximum content, cumulative intake from several premixes and raw materials, withdrawal periods, incompatibilities, and authorised combinations.
Supplier qualification and purchasing documentation
Supplier approval or registration, certificates of analysis, technical data sheets, consistency between the commercial document and the authorisation act, management of intermediaries.
Labelling and customer information
Mandatory particulars depending on the additive category, identification of the holder, dosage, guarantee date, consistency between the label, accompanying document, and actual formula.
Upstream and downstream traceability
Identification of additive and premix batches, recording of incorporations, ability to trace back from a finished feed batch to the additives used and vice versa.
Control of cross-contamination
Sequencing of production runs, flushing and purging for coccidiostats and carry-over additives, validation of carry-over rates, control plan for subsequent batches.
Analytical control plan
Methods used, frequencies, laboratories involved, acceptance criteria, handling of non-conforming results and associated corrective actions.
Post-market monitoring and incidents
Implementation of monitoring plans required by certain authorisation acts, reporting of adverse effects, links with withdrawal, recall, and notification to authorities.
Skills and governance
Training of formulation, production, and quality teams, definition of responsibilities, periodic review of the system, indicators tracked in committee.
A short version of the framework is available for the online self-assessment.
Frequently asked questions
Does this assessment replace an official control or a certification audit?
No. Official control is carried out by the competent authorities under Regulation (EU) 2017/625 and concludes with a finding of conformity or non-conformity. The assessment places your practices on a maturity scale and produces the trajectory for improvement. It prepares for inspection, it does not replace it.
Does Regulation 1831/2003 lead to a certification?
No. It is a directly applicable regulation, compliance with which is checked by the competent authorities and, where relevant, under private frameworks such as feed certification schemes. Datamensio measures the maturity of your practices and prepares you for these milestones, it does not issue any certificate.
How long does the assessment take?
The short version can be completed in 20 to 30 minutes by a quality or regulatory manager. The full version, run collaboratively with formulation, production, purchasing, and quality, typically spans one to two weeks, most of the time going into gathering evidence.
Does the framework also cover coccidiostats and cross-contamination?
Yes. One theme deals specifically with production sequencing, purging, validation of carry-over rates, and the control plan for subsequent batches. This is where gaps are most often found in compound feed manufacturing.
Can the framework be adapted to our activity?
Yes. Questions, levels, and themes can be modified, and you can add your own requirements, including customer specifications. The AI adjusts the framework to your scope or builds a bespoke version from your existing procedures.
How can several plants be compared with each other?
The same framework is deployed at each site, which makes scores comparable theme by theme. Gaps feed into a cross-site roadmap that consolidates audits and groups common actions, rather than treating each plant in isolation.
How does this assessment link with feed hygiene?
Regulation (EC) No 183/2005 sets the framework for approval and hygiene of establishments, within which additive control sits. The two assessments share themes on traceability and control plans, and the cross-site roadmap avoids duplicating actions.
Where is the data hosted?
In France, with OVH, backed up with Scaleway. No transfer outside the European Union. The AI models used can be selected, including from European solutions.